dashboard (1)

Streamline Your

Operations in ClickUp

ZenPilot helps agencies build more productive, profitable, and healthy teams. Follow our proven playbook to fix your systems, processes, and project management and turn chaos into clarity.

 

Let's Eliminate Your Agency Issues

Lack of Visibility

Business Process Optimization

I review and redesign your workflows to eliminate bottlenecks, minimize inefficiencies, and enhance smoother operations. This helps your business scale without chaos.

Chaotic Projects

Business Process Automation

I streamline repetitive tasks with smart automation across your essential tools. This cuts manual work, reduces errors, and frees your team to focus on growth.

A Frustrated Team-1

SOPs Creation & Documentation

I create clear and actionable SOPs so your team can work consistently and efficiently. This ensures smooth onboarding, reduces errors, and supports scalability.

Our Proven Process

Follow our proven playbook to cancel agency chaos and replace that chaos with clarity.

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Step 1

Blueprint

Together, we'll audit your systems, processes, and project management to uncover the hidden operational bottlenecks hamstringing your agency.

Then, we'll build you a custom project management blueprint with the ClickUp hierarchy, integrations, and processes you need to make your agency an incredibly efficient, well-oiled machine.

Step 2

Implementation

Secondly, we'll turn your Blueprint into a ClickUp workspace tailored to your needs, setting you up with an easy-to-use system that skyrockets daily productivity and performance.

After the main system is in place, we'll work with you to turn your entire business into plug-and-play, reusable ClickUp templates that make creating and managing work simple and stress-free.

And finally, we'll train and certify your team to get them thriving and bought in to the new system.

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Step 3

Optimize

Lastly, we'll continue to help you leverage the full power of your newly implemented system for reporting, ongoing optimization, and strategic decision-making.

We'll provide advanced reporting, continuous workflow enhancements, automation builds, and custom solutions to further improve team productivity and performance.

Team Capacity Improvement
0 %
Avg Gross Margin Growth
0 %
Avg Client LTV Increase
+ 0

Pricing Plans

The Best Solutions for Agencies and Business Companies

Personal

Creative Design Enabled
Vibrant Color Usage
Eye Catching Design
Extreme Typography
Exceptional Design

$ 0.00

Small Team

Creative Design Enabled
Vibrant Color Usage
Eye Catching Design
Extreme Typography
Exceptional Design

$ 79.9

Enterprise

Creative Design Enabled
Vibrant Color Usage
Eye Catching Design
Extreme Typography
Exceptional Design

$ 179.9
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Get Started In a
Few Minutes With Phloxapp

When, while lovely valley teems with vapour around meand meridian sun strikes the upper impenetrable .foliage of my trees, and but a thousand unknown plants .are noticed by when I hear the buzz . of the little world among the stalks,and grow familiar indescribable forms of the insects .

Happy Customer

Clients Testimonials

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Rated 4 out of 5

The real game changer of working with ZenPilot was the visibility it gave us into our whole business. 

ZenPilot is hands down one of the best investments we’ve made as a business. They help us live up to our value of excellence. If you have any doubts, leave them at the door and jump in!

Rebecca Nash

Director of Operations, Beam Content

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Rated 5 out of 5

ZenPilot has been the most impactful agency operations investment we’ve ever made. They understood our situation, know ClickUp inside out, and led our team to a successful implementation.

If you’re serious about scaling your agency, you need to talk to ZenPilot – they transformed how we work and led a 300% improvement in efficiency.

Michael Lisovetsky

Co-Founder, JUICE

Frequently asked questions

We look at the issue of money a little differently.

To briefly answer the question, a full transformation can be $25,000 to $75,000, but most of our clients can get started for as little as $4,000.

However, even if you do have an appropriate budget, we won't move forward if we can't all see a clear path to achieving a 4-10x year one ROI for you.

When you have a conversation with ZenPilot, we'll walk through your situation, your goals, and the best path to achieving the outcomes you want.

Based on that, we will determine if you can get the ROI that would justify using our services.

Booking a call with us is completely FREE, so let's start there and see what we can improve in your business!

That depends entirely on your stated goals, but most teams will undergo a complete transformation using our 1-3-5 Formula in 10-12 weeks and will have recouped their investment in profit margin by 12 months.

Our goal is to provide you with continuous support, ensuring that your operations remain lean, efficient, and ahead of the curve. So while a complete operational transformation can be achieved within 10-12 weeks, many of our most successful clients choose to extend our partnership beyond two years.

Operational excellence is an ongoing endeavor, and ZenPilot is committed to guiding your agency's growth and evolution every step of the way.

Here's a more detailed view of what a timeline looks like when working with ZenPilot.

Not exactly! We also work with in-house marketing teams (who often see themselves as an "internal agency")—one example is the marketing crew at LegalZoom.

And we work with businesses who do client work that may not necessarily see themselves as agencies, such as accounting firms.

While it's true that our expertise runs deepest in the agency space (and we have a library of 200+ plug-and-play process templates for that specific context), we have lots of advice and specific frameworks to share for any business that wants to put an end to chaotic project management and stop hopping from one PM tool to the next.

Book a free consultation with us and let's find out if we're a fit for you!

We partner with agencies, internal marketing teams, and professional service firms that desire to improve visibility, reduce internal chaos, and get more clarity.

However, truly achieving gold-standard operations and clarity for all requires time, effort, and the willingness to buy-in, embrace, and love the process. The teams that are successful are the ones that:

  • Desire to reduce internal chaos and give team members more clarity.
  • Desire to be excellent at managing projects to deliver great client results on time and within budget.
  • Desire to improve visibility into team performance, capacity planning, and results.
  • Desire to be more systematic, process-driven, and organized.
  • And have a willingness to pay for expertise and listen to experience. They "want what works."

If you have the desire and motivation to spend the necessary time to eliminate chaos, you're a perfect fit for ZenPilot.

Technically, no. You can implement the ZenPilot System with whatever tool you currently use. In fact, we wrote a guide on how to choose the best project management tool for your organization. However, in our experience working with hundreds of agencies, ClickUp stands out as the most versatile and easy-to-use tools for agencies and professional service firms.

We look at the issue of money a little differently.

To briefly answer the question, a full transformation can be $25,000 to $75,000, but most of our clients can get started for as little as $4,000.

However, even if you do have an appropriate budget, we won't move forward if we can't all see a clear path to achieving a 4-10x year one ROI for you.

When you have a conversation with AIOps, we'll walk through your situation, your goals, and the best path to achieving the outcomes you want.

Based on that, we will determine if you can get the ROI that would justify using our services.

Booking a call with us is completely FREE, so let's start there and see what we can improve in your business!

That depends entirely on your stated goals, but most teams will undergo a complete transformation using our 1-3-5 Formula in 10-12 weeks and will have recouped their investment in profit margin by 12 months.

Our goal is to provide you with continuous support, ensuring that your operations remain lean, efficient, and ahead of the curve. So while a complete operational transformation can be achieved within 10-12 weeks, many of our most successful clients choose to extend our partnership beyond two years.

Operational excellence is an ongoing endeavor, and AIOps is committed to guiding your agency's growth and evolution every step of the way.

Here's a more detailed view of what a timeline looks like when working with AIOps.

Not exactly! We also work with in-house marketing teams (who often see themselves as an "internal agency") one example is the marketing crew at LegalZoom.

And we work with businesses who do client work that may not necessarily see themselves as agencies, such as accounting firms.

While it's true that our expertise runs deepest in the agency space (and we have a library of 200+ plug-and-play process templates for that specific context), we have lots of advice and specific frameworks to share for any business that wants to put an end to chaotic project management and stop hopping from one PM tool to the next.

Book a free consultation with us and let's find out if we're a fit for you!

We partner with agencies, internal marketing teams, and professional service firms that desire to improve visibility, reduce internal chaos, and get more clarity.

However, truly achieving gold-standard operations and clarity for all requires time, effort, and the willingness to buy-in, embrace, and love the process. The teams that are successful are the ones that:

  • Desire to reduce internal chaos and give team members more clarity.
  • Desire to be excellent at managing projects to deliver great client results on time and within budget.
  • Desire to improve visibility into team performance, capacity planning, and results.
  • Desire to be more systematic, process-driven, and organized.
  • And have a willingness to pay for expertise and listen to experience. They "want what works."

If you have the desire and motivation to spend the necessary time to eliminate chaos, you're a perfect fit for AIOps.

Technically, no. You can implement the AIOps System with whatever tool you currently use. In fact, we wrote a guide on how to choose the best project management tool for your organization. However, in our experience working with hundreds of agencies, ClickUp stands out as the most versatile and easy-to-use tools for agencies and professional service firms.

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